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Executive Assistant/Office Manager

Details

Description

CheckedUp is looking for a reliable, well-organized Office Manager/Executive Assistant to handle day-to-day operations with a focus on efficiency and time management. As the Office Manager, you will be the face of CheckedUp, responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. As the Executive Assistant, you will work closely with our two founders, assisting with daily management of their schedules, meetings, and day-to-day life at CheckedUp. We’re looking for an energetic professional who doesn’t mind wearing multiple hats.

Office Manager Responsibilities

  • Greet and provide general support to visitors
  • Act as the point of contact for answering phones, receiving packages, and handling all mailing related activities
  • Manage office vendors
  • Participate actively in the planning and execution of company events
  • Order supplies and equipment as needed for the office and kitchen
  • Collaborate with HR to develop and implement office policies and procedures
  • Assist with new hire orientation, onboarding, and staff development
  • Plan weekly office lunches, happy hours, and team events
  • Maintain communal office space (kitchen, conference room, reception area)

Executive Assistant Responsibilities

  • Assist the CEO and VP of CheckedUp with scheduling meetings, calendar management, and travel
  • Act as the point of contact between all external/internal parties and the CEO/VP
  • Develop and maintain efficient filing system for all documentation

Requirements

  • Bachelor’s degree
  • 2-4 years of administrative/office experience
  • Proficient with Microsoft Office
  • Excellent verbal and written communication skills
  • Ability to juggle multiple tasks at a time
  • Interest/experience in healthcare a plus
  • Familiarity with start-up environment a plus

Qualifications

2 - 7 Years Work Experience
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